March 10, 2010 |
Compliance Activity Report |
FORUM 8 Co., Ltd.
President Yuji Ito
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FORUM 8 Co., Ltd. encourages the below actions to strengthen and execute
compliance activity.
We report on the compliance activity in 2008-2010 and the activities will
be continues hereafter.
Compliance Activity Report (by the employee position) |
Compliance to education, training and conference activities
- 1. Activity and training of board members/divisional directors
- FORUM 8 president and the division directors were advised by the solicitors
on the subjects related to compliance ? guidance on the law; review and
guidance on the report on the current company status and the accounts by
the CPA; guidance on the financial mandates; and guidance and confirmation
on the current company status.
- Legal compliance about intellectual property law
- Legal compliance about labor management
- Legal compliance about finance, accounting and tax
- Check point about Individual contract such as sales, consignment and alliance.
- New regulations and update of the existing regulations regarding the compliance
activity and its enhancement was agreed to be conducted at the board meeting.
- New provision:
Regulation on research (regulations on misconduct regarding competitive
fund) formulated and implemented on February 24th 2009
- Revised provision:
FORUM 8 Co.,Ltd. Labor regulations were revised on June 30th, 2010 (in
Chapter 3 Discipline Regulations, Section 3 Discipline Knowledge, the item,
use of computers was added)
- Other company regulations, including regulation regarding maternity, were
amended in compliance with the related laws.
- FORUM 8 will organize the company activities with reference to white paper
report and survey results from "The Second Survey on Compliance",
published by Nippon Omni Management Association. To avoid activities and
events in breach of compliance, research and education are carried out
under the leadership of board members ? daily activities will be monitored
by each group leader.
Incompliant activities and events in regards to research and education:
- Category 1: Fabrication, falsification, leakage, false impersonation and
concealment, human rights violation, fraud and concealment
- Category 2: Defective product, misrepresentation, violation of rights,
software cracking, illegal access
- To review internally the laws regarding import and export of goods and
the international conventions, the existing business relationships were
reviewed with reference to the latest information included in the "Trade
Handbook 2010" (published by JETRO, Japan External Trade Organization,
February 10, 2010).
Moreover, "Consultation and Support Agreement for Sales and Marketing
of FORUM 8 Product" was signed with FORUM 8 Technology Development
China (Shanghai) Co. Ltd., a subsidiary of FORM 8 in Shanghai, to comply
with the local Chinese regulations and to avoid misunderstandings.
- Board members are to answer any questions from the Commission of Fair Trading,
the entrustment survey organization etc. to assist in the surveys of compliance
in and outside of FORUM 8.
2. Activities and training of the management, group leaders and full employees
- To carry out and improve the compliance activities, FORUM 8 holds "Monday
Meetings" attended by all group leaders and employees as below.
“c. The activities and events of incompliance will be prevented and compliance
will be improved through research and education. Specifically, category
1 relates to prevention through communication and reports and category
2 relates to prevention through education and notifications.
Group leaders and directors give reports in the meeting, followed by questions
and answers and advice and directions. Divisional meetings are joined by
part time employees.
Monday Meeting schedule:
- Week 1: Group Leader Meeting (The President, the Group Leaders, the Team
leaders)
- Week 2: Company Meeting, Group Leader Meeting (All employees, the President,
the Directors)
- Week 3: Sales and administration Meeting (Relevant employees, the President,
the Directors)
- Week 4: Development and Support Meeting (Relevant employees, the President,
the Directors)
- Week 5: Group Leader Meeting (the President, the Directors, the Group Leaders,
the Team Leaders)
Compliance activity and training (by laws and themes) |
- 1. Obtaining privacy policy and Privacy Mark
2. Strenghened information security
- In regards to the facility and the technology, to improve the security
of the server room, admission management system for the server room with
personal identification will be in operation. UC-1 for SaaS server is in
the 3rd party data center and the backup system will be placed in the server
room of the Tokyo Head office. To assure the security and the manageability,
our system requires USB hardware lock system. In addtion, we are planning
to provide software audit function by NetUPDATE (Japanese) (Network based product management program).
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